Product groups

Find out more about the product groups in Gastronovi Office.

Don't forget: If you use HOTAPI and are already working live, the master data must be updated whenever changes are made to the master data (product groups, cost centers or payment methods).

What is a product group?

Product groups are used to structure your recipe collection. Each recipe is assigned to a suitable product group, allowing you to clearly analyze your turnover and sales figures. For example, generate a product group for your non-alcoholic drinks, create a clear structure for your wines or differentiate between hot and cold dishes.

To summarize: A sophisticated and well thought-out product group structure makes your system clearer and gives you more setting options, adjustments and evaluation options in the statistics. Both the configuration of production vouchers and the assignment of the VAT rates to be used are controlled via product groups. Rates to be used is controlled via product groups.

In Gastronovi Office, we divide into four main product groups:

  • Food (meals)
  • Beverage (drinks)
  • Non-Foods (non-food)
  • Unsorted product groups

These main product groups cannot be removed or changed. Instead, you can create a flexible structure with sub-groups. For example, soups and salads in the Food area, cocktails and beers in the Beverage area or vouchers and decoration in the Non-Foods area. Recipes are collected in the fourth merchandise group, Unsorted merchandise groups, if sub-merchandise groups are removed. Imported recipes also end up there first before you can assign them further.

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Create a product group

For example, create a new product group in the Food area. You can apply this procedure to the rest of your merchandise category structure.

Remove merchandise categories

If you remove merchandise categories, please note that the recipes they contain will be moved to the "Unsorted merchandise category" merchandise category. However, these recipes can be added to a new product group at any time.

Please note: If you delete a merchandise category with one or more sub-merchandise categories, the contained sub-merchandise categories are also automatically removed and the recipes are collectively assigned to the "Unsorted merchandise category" merchandise category.

Add or change specifications

You can make changes to your product groups or create additional product groups at any time. We recommend that you create a specific structure right from the start and that you create a uniform structure for a better overview.

Adjust VAT rate

The VAT rates for the recipes can be controlled via the product groups. You can define these when setting them up and then edit them at any time.

All information about the changes to VAT rates in Germany and Austria can be found here: COVID 19 information

Updated VAT rates will apply in Switzerland from 01.01.2024. The conversion of the three rates (standard rate, reduced rate and accommodation rate) is carried out automatically by Gastronovi Office. You therefore do not need to make any manual changes.

Disclaimer: No legal advice

We would like to point out that all information provided in this support portal is for information purposes only. The content provided does not constitute legal advice on accounting.

Our support department and the information provided on this platform are not authorized to offer individual legal or tax advice. We strongly recommend consulting a qualified professional for accounting and tax matters.

W e cannot guarantee the accuracy, completeness or timeliness of the information provided. Use of the information is at your own risk.

KI-Labor - VAT-optimized data maintenance

Use the wizard for VAT-optimized data maintenance to adjust the tax rates in your product groups. The AI analyses the tax rates for milk-based drinks and provides you with information about any need for optimization. Under the right conditions(containing at least 75% cow's milk), mixed milk drinks in out-of-home sales could be sold with 7% instead of 19% VAT.

How do I use VAT-optimized data maintenance?

As soon as you open the AI lab, it will automatically tell you whether there is relevant data for VAT-optimized data maintenance in your company. Depending on your individual data record, you will be shown the possible savings potential, which must then be checked manually.

It is not absolutely necessary to calculate the prescriptions for the AI consultation, but the information will still be displayed on suspicion. Only the items sold in the previous month are taken into account in the analysis - no reports need to be pulled or other measures taken for the assistant to work.

Please note that the English translation is currently under construction.
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