Cost centers

Don't forget: If you use HOTAPI and are already working live, the master data must be updated whenever changes are made to the master data (product groups, cost centers or payment methods).

By configuring main cost centers and dividing them into upper and lower cost centers, you can separate sales and provide individual functions for different areas of your business. Start by setting up and managing the cost centers according to your business requirements - depending on the size, structure and specific requirements on site.

Setup & administration

Create and manage cost center entries.

Set up & manage cost centers

To be able to work with the cash register, a cost center must first be set up and individually configured. The entries can also be edited again at any time after creation.

Cost centers - properties

The cost centers include many functions and setting options that also interact with other areas.

Display cost center ID

For some settings in Gastronovi Office, you need the ID of a cost center. You can display the ID here:

Search for servers

Automatically search for available local servers in your network to determine the server IP.

Copy assignment

This function makes it possible to copy the existing receipt control of an already configured cost center to a newly created or existing cost center. (If a receipt control already exists in the target cost center, it can be added to or overwritten.

Deactivate & remove cost center

If you have already used a cost center, you cannot delete it, you can only deactivate it. This means that it is no longer displayed, but the linked information remains in the system.

If no sales have yet been made via the cost center, you can remove it at any time.

A deactivated cost center can also be reactivated at any time using the existing settings.

Please note that you should not deactivate a cost center if there is an open shift in this cost center. This can lead to the sales flowing into the deactivated cost center and therefore not appearing in the Z report. This process can no longer be reversed.

Advanced settings

Define advanced settings to configure the work in the cash register, such as selecting the default invoice printer, setting up fast checkout or opening a table immediately.

Cost centers - Set invoice printer

Select the default invoice printer for the respective cost center.

Cost centers - set up gn controller (server IP)

You can define a separate gn Controller for each cost centre, which provides this area with print control, synchronization, etc.

Cost centers - Control customer display (display control)

Configure the control of the customer display. You have the choice between a second screen and a device in the network as a customer display.

Cost centers - Fast checkout

Optimize payment processes by activating fast checkout. In addition to the standard process, you have the choice between jumping to the change calculator or directly completing the payment with the selected main payment type as soon as the payment process is started.

You can extend the function in the checkout settings: you can specify whether one, two or three main payment methods should be available. If you specify more than one main payment type for fast checkout, the selection between the two or three payment types is made before jumping to the change calculator or before completing the payment.

Cost centers - open table immediately

You can choose whether you want to request all additional information when opening a new table in the cash register (default), or whether the table is opened directly and you are taken to the booking view. After opening, you can adjust all the details for the opened table at any time.

Cost centers - comprehensive

Use this to control whether cross-working between all cost centers and shifts should be activated. When this function is activated, employees can access all open shifts and transfer processes to their own shift when managing them.

Cost centers - Force persons

Force the query of the number of persons when completing a process or making a payment in order to obtain a more precise per capita evaluation in the statistics.

Cost centers - Allow 0 persons

Allow the value 0 to be entered when querying the number of people in a transaction, e.g. to bill flat rates.

Cost centers - No invoice printout

Specify the default setting for invoice printing per cost center.

Cost centers - Prevent RG options

Define the default setting for invoice printing per cost center.

Cost centers - Split persons

This function makes it easier to split the invoice by person in the payment process if the invoice is to be split between the individual guests.

Cost centers - Kiosk standard

Specify which kiosk mode should be used as the default. Choose between In-house and Out-of-house, In-house and Out-of-house as the primary mode when you open a new transaction via kiosk sales.

Cost centers - Behavior of the queue

Specify how the queue numbers are to be assigned - individually, per order note, via a forced query or automatically.

Extended basic setup

Make basic settings for your cost centers in the extended basic setup that should apply to all cost centers. For example, you can specify here whether the cost center should always be forced to be selected at the start of a shift or whether the cost centers should be handled separately if there are several.

Cost center selection

Should the selection of the cost center or area be forced at the start of the shift?

Separation of cost centers

Should the cost centers be handled completely separately in the POS system?

Cost center location-based

Should the cost center or area for a transaction be taken from the room (if set there) and not from the current, active shift?

Print cost center on invoice

Should the cost center of the operation be printed on the invoice?

Please note that the English translation is currently under construction.
The Support-Portal makes no claim to completeness. Design and specifications are subject to change without notice.
These contents were translated by machine.